Last updated: August 15, 2025
Welcome to SimpleEntry (“we,” “our,” or “us”). By accessing or using our website https://simpleentry.com, and our services (collectively, the “Services”), you agree to these Terms of Service (“Terms”). If you do not agree, please do not use our Services.
1. Services Provided
SimpleEntry provides data entry support for accounting firms, including tax and financial data entry performed by trained staff. Our Services are delivered securely within client-approved systems and software platforms.
2. Eligibility
You must be a licensed business entity or professional to use our Services. By engaging with SimpleEntry, you represent that you have the authority to bind your business or firm to these Terms.
3. Client Responsibilities
- Access: You will provide SimpleEntry with secure access credentials or permissions necessary to perform Services.
- Data Accuracy: You are responsible for the accuracy, quality, and legality of all client data shared with SimpleEntry.
- Compliance: You must ensure your use of our Services complies with all applicable laws, including IRS, FTC, and state regulations.
4. Security & Compliance
We adhere to strict data protection standards, including IRS Publication 4557 and 5417, FTC Safeguards Rule, and international frameworks (ISO 27001, CMMC, NIST). While we implement industry-leading safeguards, no system is completely secure. Clients remain responsible for oversight of their own systems and compliance obligations.
5. Fees & Payment
- Billing: Fees for Services are invoiced as outlined in your Service Agreement.
- Payment Terms: Payment is due within the period specified in your invoice or agreement.
- Non-Payment: We may suspend or terminate Services for overdue accounts.
6. Confidentiality
Both parties agree to maintain the confidentiality of sensitive information exchanged under these Terms. SimpleEntry staff are bound by strict confidentiality agreements, IRS confidentiality requirements (including Section 7216), and continuous security training.
7. Data Ownership
- Client Data: All client and taxpayer data remains the sole property of the client.
- SimpleEntry Materials: All processes, training materials, and intellectual property developed by SimpleEntry remain our exclusive property.
8. Limitations of Liability
To the fullest extent permitted by law:
- SimpleEntry shall not be liable for indirect, incidental, or consequential damages arising from use of our Services.
- Our total liability under these Terms is limited to the fees paid by you for Services in the three months preceding the event giving rise to the claim.
9. Termination
- By Client: You may terminate Services with written notice in accordance with your Service Agreement.
- By SimpleEntry: We may suspend or terminate Services immediately if you breach these Terms, fail to pay fees, or engage in unlawful activity.
- Post-Termination: Upon termination, SimpleEntry will return or delete client data in accordance with contractual obligations and regulatory requirements.
10. International Access
Our staff may operate from secure, monitored facilities outside the United States (e.g., Colombia). All access is provided through encrypted VDI or VPN connections, with no taxpayer data stored locally.
11. Governing Law
These Terms shall be governed by and construed under the laws of the State of [Insert State], without regard to its conflict of law principles.
12. Changes to Terms
We may update these Terms from time to time. Updated versions will be posted on our website with the “Last updated” date. Continued use of the Services after updates constitutes acceptance of the revised Terms.
13. Contact Us
For questions about these Terms, please contact us:
SimpleEntry
Email: hello@simpleentry.com